This is podcast 94 and it’s called “Know your end point.” First, I’ll share with you what we’re working on in my coaching group. In case you haven’t heard, I now offer group coaching for productivity, time management, prioritizing, procrastination and decluttering. There’s a different theme each month. Next month, we’ll be working with time management. Our live session will be on May 2nd, always the first Wednesday of the month. Join us! You can find out more and register on my website, www.cluttercoach.net.
This month, the coaching group topic is procrastination. To that end, I’ve been collecting all my best tips for overcoming it and sharing them with the group in our private Facebook group.
Know your end point. One big reason that people put off doing things is that they seem like they’ll take forever. I’ve talked about this idea before in terms of breaking off small chunks of a project so you’re not overwhelmed by the whole thing.
Even with a small task, though, unless you have a clear idea of how you’ll know when you’re finished, you’ll be resistant to taking it on. In this case, I don’t mean how much time it takes, but how you assess your work and pronounce it complete.
You’ve probably heard the question “how long is a piece of string?” People often ask it in response to the question, “when are you going to be done?” A lot of projects, maybe even all of them, fall into this category. There will always be unexpected events, complications, new decisions made, changes of heart, etc.
This is why deadlines are so important. If you don’t get the project done by the end of the month, the trade show will happen and your project won’t be part of it. End of story. This is why I LOVE deadlines! As I’ve mentioned before, you can improve something infinitely, meaning you never finish with it. Without the external accountability of time, you might never produce anything. And that would be sad.
Let’s take the example of this podcast. I know when I’m finished writing it. I have to fill up one and a half pages on the screen. I’ve timed it and I know that equals five minutes of recording time, more or less. Five minutes in length is what I originally planned for this podcast. If I didn’t have that guideline, I’d have a lot more resistance to doing it.
With the podcast, sometimes there’s a natural ending point before the five minute mark. I feel that I’ve made my point and there’s nothing more to add that wouldn’t be fluff or redundant. So I end it. Sometimes I discover there’s more to say than I thought and then I divide the material into two or three different podcasts.
Sometimes I stop and go back and read what I’ve read so far to see how I’m doing. Am I sticking to the point? Am I adding value? Is it interesting and fun to listen to? If I get stuck I can usually get back into the flow that way.
It’s really hard to start working on something that might turn out to be an uphill slog forever, and you never know whether it will be or not! It would be like running a race that doesn’t have a finish line. Or there might be one, but you don’t know where it is. Wouldn’t that feel stressful and make you not want to participate?
Say you’re running a race and you do know where the finish line is. With that information, you can manage your energy, you can slow down when you need to in order to have enough energy to finish. You know how much water to bring, again so you have enough to get through the race without stress. You’ve got the right gear and the right clothes on.
Let’s compare this to whatever project you’re working on. It’s not a totally fair comparison because, as far as I know, there aren’t any races without set finish lines. Meaning that someone else has decided where the race ends and once you get there, you’re done. You have that satisfying feeling of 100% completion.
With your own projects, you have to decide when they’re done, even if they are assignments from someone else. Even if the project is to pass an exam where you know exactly what you’ll be graded on, you still have to decide how much you’ll prepare for it. You have to arrive at an acceptable mix of how much time and energy you have as well as how much motivation you have, in order to pin down that ending point.
What you can do right now: pick a project that you’re dragging your heels on. See if you understand exactly what the end product will be. This will help crystallize your thinking and aid you in planning your time better.