Many a blog post has been written about turning off your phone and closing your email program and browser so you can get some work done. Tips about deflecting office visitors and avoiding meetings can combat those in-person distractions. But there's another subtle way that you get off track, and that's by doing other people's work.
The thing is, it's usually easier to solve someone else's problems than your own. When you give advice to a friend, you have no difficulty thinking up ideas to get her out of her predicament. And we all appreciate the more objective point of view of our friends in addressing our own challenges.
If you do this at work, though, you're usually short changing your own projects. Every time you get sucked into an office crisis or even just volunteer to look up information to respond to a casual request, you're doing a task that someone else should be doing.
I'm not saying you should become a hermit and never offer to help. Just be mindful about whether you are also honoring your own commitments. Here are a few ways to do this:
- Schedule work appointments with yourself and keep them. Putting them on a shared calendar is helpful to let others know you're busy
- Create an email auto-responder that you can easily activate for the times that you need to be distraction-free. Let correspondents know when you'll be back on line
- Have office hours. Put a sign on your door that says you're open from 1-4 pm
- Don't respond to casual requests that are sent to a group. Let someone else respond
- If necessary, set an hourly timer so you can check in with yourself and make sure you're on track