Does paper management seem overwhelming? All those decisions to make! Here’s a way to get some control before you’re ready to make the decisions.
I wrote about this concept several years ago. I discovered it in the excellent book ADD-Friendly Ways to Organize Your Life by Judith Kolberg and Kathleen Nadeau.
In the book and in my post, the ripening drawer is used for miscellaneous items that aren’t quite junk but that don’t have a place to go, such as battery covers that came off of something that may turn up again soon.
I recently heard a success story from Christine, who used her drawer for paper management. Into it goes paper she didn’t know what to do with. Here’s her story.
It took me a while to consolidate my office supplies to free up a space, but now I’ve got a drawer with a big R on the front. I find I still drop mail and other things on my desk, but I’ve gotten better about going through them periodically and either putting things in the ripening drawer or actually dealing with them (imagine that!).
Although it may take just a few minutes (or even seconds…) for me to decide what to do with an item, these piles have sometimes languished for weeks, even years. So having this drawer is helping me develop a new habit.
I’ve had a few “aha” moments, as I start searching my desk for that event invitation or that paper I need to follow up with and then remember that it’s probably ripening away. Often when I go through the drawer, I find stuff I can now easily throw away – simply due to the passage of time. And my work space is much less cluttered.
Christine is using the drawer as a tool to develop a new habit; dealing with paper management on a regular and timely basis. Having a tool to reinforce a habit is key; none of us is good at changing our behavior without help.
The drawer also works as a container. Instead of having papers floating all over the office, Christine now puts them in the drawer, and thinks to look in there when she can’t find something. She has a specific spot to put things even if they don’t have a permanent home.
The second powerful concept is how paper, and the information it holds, loses its importance with age. Events have passed and questions were answered, so the paper is now irrelevant. That makes it a no-brainer to throw it out.
Lastly, Christine isn’t distracted by so much visual clutter trying to grab her attention. Now she can focus on her work and feel relieved that the paper is under control.
Have you tried this idea? Let me know in the comments what you think!